(See Section 601 of the Business Corporation Law.) (Also referred to as a Certificate of Good Standing or Certificate of Existence) A Certificate of Status may be obtained by submitting a written request to the New York State Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. Religious Corporations Law Section 2 defines a religious corporation as a corporation created for religious purposes to enable its members to meet for divine worship or other religious observances. If you do not receive correspondence from our office after a reasonable period of time has elapsed, you may contact the Division at (518) 473-2492 for further instructions. The large volume of submissions and requests received each day by the Division makes it impracticable for Division staff to verify receipt of individual customer submissions. We do not provide these documents by fax. The fee for filing the LLP Statement for a NYRFLLP is $50. My name is [Your Name], and I am writing to request a [Type of Certificate] certificate for [Purpose of Certificate, e.g., academic, professional, or personal achievements]. For more information on requesting copies of corporation or business entity documents, visit the following page:https://dos.ny.gov/copies-corporation-or-business-entity-documents. To pay for a fee by using your credit card/debit card when not appearing in person, simply complete and sign theCredit Card/Debit Card Authorization Formand submit it to the Division of Corporations with your request. Requests for more than five record searches must be accompanied by a fee of $5 for each entity search exceeding the first five. Publication must be done once a week for six successive weeks in two newspapers in the county in which the office of the limited liability entity is located. Requests for more than five record searches must be accompanied by a fee of $5 for each entity search exceeding the first five. The fee for filing a Biennial Statement for a business corporation or LLC is $9. A Certificate of Publication, with the Affidavits of Publication annexed thereto, must be filed with the Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Suite 600, Albany, NY 12231. You may fax a document submitted for filing to the Division of Corporations at (518) 474-1418. Process, should be brought to the Customer Service Counter located on the 6th Floor. Not-for-profit corporations formed for charitable purposes may be required to register with theOffice of the Attorney General, Charities Bureau, Registration Section, 120 Broadway, New York, NY 10271. The fee is $25.00 per certificate (check or money order payable to "NYS Department of State").Send your request to: NYS Department of State Division of Corporations MasterCard, Visa and American Express are acceptable forms of payment. The Division of Corporations will accept requests for filings of documents, copies, certificates under seal and name availability by fax. The New York State Tax Law requires a corporation to file franchise tax reports and pay franchise taxes annually even if the corporation does not conduct business or loses money. If a RLLP or NYRFLLP does not timely file its LLP Statement, the Department of State will revoke its registration. The records of corporations that went out of existence prior to December 5, 1977, are contained in manual inactive files at the Department of State. Although still maintained, a written request must be made for these records. Information on business corporations may also include the name and address of the chief executive officer and the principal business location.By Mail, Fax, or E-mail:Written requests containing up to five entity names may be submitted by mail directed to the Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231; by fax to (518) 473-1654; or by e-mail ([emailprotected]). The Biennial Statement must set forth: (i) the name and business address of its chief executive officer, (ii) the street address of its principal executive office, (iii) the address to which the New York Secretary of State shall forward copies of process accepted on behalf of the corporation and (iv) the number of directors constituting the board and how many directors of such board are women. A request for a paper formmustinclude the exact name of the corporation or LLCandits date of formation or authorization or its DOS ID number. The statutory fee for serving process is $40. You remain in great standing in the Sunshine State if you have a "certificate . Order and pay for certificates of good standing through the State Bar's online system by clicking here. Litigation with RLLPs and NYRFLLPs is often initiated by the service of process on the Secretary of State as agent of the RLLP or NYRFLLP. Accessing the database also provides for the capability to print certificates of status in your office. Therefore, there exists the possibility of duplicate filings or services occurring on the same day with associated fees being charged.The large volume of submissions and requests received each day by the Division makes it impracticable for Division staff to verify receipt of individual customer submissions. Each certificate is printed on 11" x 14" parchment paper and is suitable for framing. Although still maintained, a written request must be made for these records. The fee for filing the LLP Statement for a RLLP is $20. Overnight delivery service providers pick up outgoing packages from the Division of Corporations prior to the end of our business day. Process should be brought to the Customer Service Counter located on the 6th Floor. It verifies that a registered business (e.g., an LLC or corporation) has complied with all of the state's rules for conducting business in that state. Please submit requests for certificates of good standing or a wall certificate by electronically filing the request form (located in the forms section of the website) in miscellaneous case number 1:23-mc-2. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. NYS Department of State Division of Corporations One or more professionals may form, or cause to be formed, a professional service corporation (P.C.) The information available through this site is updated daily. The only avenue to determine whether a name is available for a corporation, limited partnership or limited liability company is to make a name availability inquiry. Service of process on the New York Secretary of State in any action or proceeding in which the New York Secretary of State is a party to such action may be accomplished by serving a deputy secretary of state authorized to accept service. The Division of Corporations will accept written requests for Certificates of Status by fax. This service requires that you have an e-mail package that handles attachments, Adobe Acrobat Reader, and a printer that handles graphics. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. Information on business corporations may also include the name and address of the chief executive officer and the principal business location. Written requests for Certificates of Status may be faxed to (518) 473-1654. Although it is not required, it is recommended that a copy of the name availability response be attached to the document you are submitting for filing. A finding that the name is available is not an approval of the name by the Department of State and is not a determination that the proposed name satisfies any particular requirement of law. Filing a Biennial Statement affords a corporation or LLC the opportunity of updating their address for service of process and avoiding the possibility of a default judgement. Wait 24 hours to check your application's status; when your certificate is ready, print as many copies as you need. Many companies move their location and neglect to notify the New York Department of State. The printer or publisher of each newspaper will provide you with an Affidavit of Publication. If your business has more than one tax identification number, you may not be eligible to apply for a certificate online. A specific statement requesting a Certificate of Status. The database may be searched by a corporation or business entity name. You may also contact the Statement Unit by fax at (518) 486-4680 or byE-mailYour request must include the exact name of the corporation or LLC and its date of formation or authorization. Please refer to the appropriate section of law for additional mailing/service requirements. The IRS can answer questions about paying or withholding federal income tax, social security taxes and other federal taxes. Please include what you were doing when this page came up and the Cloudflare Ray ID found at the bottom of this page. The instructions are intended to provide guidance to Process Servers who wish to serve process on the New York Secretary of State. The Department of State is required by statute to reject for use any corporate, limited partnership, or limited liability company name that is not "distinguishable" from existing names on file. You may also contact the Statement Unit by fax at (518) 486-4680 or byE-mailYour request must include the exact name of the corporation or LLC and its date of formation or authorization. Please note that filing receipts, copies, certificates under seal and responses to name availability requests will be returned by first-class mail by the United States Postal Service. The notice of registration of a NYRFLLP may be withdrawn by filing a Certificate of Withdrawal pursuant to Section 1502(e) of the Partnership Law. In this case, your overnight package may not leave the Department of State until the following business day. Limited liability entities that are formed or authorized to do business in New York after June 1, 2006, which fail to comply with the publication requirements within 120 days after their formation or qualification will have their authority to carry on, conduct or transact any business suspended. The prepaid shipping label must list yourself as the sender and the receiver. Resource list of the most common areas of inquiry not handled by the Department of State. The word "backer" or the phrase "cover sheet," as used in filings made with the Division of Corporations, describes a page of information that must accompany each certificate submitted for filing. Franchise tax requirements begin the date the corporate existence begins. Please note that a Certificate of Status will be returned by first-class mail. The Department of State is able to provide the address to which the Secretary of State is required to forward copies of process accepted on behalf of a corporation, limited liability company, limited partnership and limited liability partnership, as well as the name and address of the registered agent, if one has been designated. The written request must include: The name of the attorney being certified and that attorney's Arizona Bar Number; Check or money order for $17.00 per certificate requested PLEASE NOTE: 1. With the exception of service of process, which must be done in person, covered filings and orders for other services may be faxed or otherwise delivered to the Division of Corporations, accompanied by a request to charge your account. Send check for $25 (payable to the State Bar of Texas) with your written request. You may access theCredit Card/Debit Card Authorization Formon our website. You may search the New York Department of State's Corporation and Business Entity Database to obtain information on corporations, limited liability companies, limited partnerships, and limited liability partnerships. No expenditure or other commitment should be made in reliance upon the availability of a name.
PDF Attach this form to your document, certificate or other written request. Step 2. A Certificate of Status evidencing the existence of a corporation or other business entity (also referred to as a Certificate of Good Standing or Certificate of Existence) may be obtained by submitting a written request to the New York State Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The only avenue to determine whether a name is available for a corporation, limited partnership or limited liability company is to make a name availability inquiry.By Telephone:Callers to (518) 473-2492 may request a database search of up to five entity names during a single call. Visit your state government's website to apply. To pay for a fee using your credit card or debit card, complete and sign theCredit Card/Debit Card Authorization Formand submit it to the Division of Corporations with your request for service.Fax the Credit Card/Debit Card Authorization Form andyour written request to the Division of Corporationsto (518) 473-1654.Please note, certificates of Status cannot be ordered online, by email or over the telephone. Written requests for copies of documents, certificates under seal and name availability may be faxed to (518) 473-1654. The corporation must also keep a record containing the names and addresses of all shareholders, the number and class of shares held by each and the dates when they respectively became the owners of record thereof. Written requests for copies of documents, certificates under seal and name availability may be faxed to (518) 473-1654. A company interested in incorporating (or forming a partnership or limited liability entity) must contact each state's licensing authority individually. Service of process on the New York Secretary of State as agent of a corporation or other business entity may be accomplished by serving an authorized person at the New York Department of States office at One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. A foreign corporation or LLC that no longer exists in its home state, should file a Certificate of Termination of Existence pursuant to Section 1311 of the Business Corporation Law or Section 807 of the Limited Liability Company Law, as appropriate. The prepaid shipping label must list yourself as the sender and the receiver. The records of the Division of Corporations may be searched on this site. The Division of Corporations, State Records, and Uniform Commercial Code receives a large amount of submissions throughout the day which makes it unlikely that a duplicate submission will be recognized as such prior to its processing. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. Harriman Campus, Albany, NY 12227. A domestic LLC should file Articles of Dissolution pursuant to Section 705 of the Limited Liability Company Law. It also proves that the business is up-to-date on its taxes, and letters are usually secured so the company may conduct business in another state. (See Section 602 of the Business Corporation Law.) You can check the status of an entity online . You are required to use the Biennial Statement Amendment form provided by the New York Department of State. We do not provide these documents by fax. This website is using a security service to protect itself from online attacks. The filing receipt should be retained with the corporations permanent records. The Division of Corporations charges a fee of 75 cents per transaction. The LLP Statement is made on forms provided by the Department of State. You may request that your filing receipt or other document be returned to you by overnight delivery service by including a prepaid shipping label with your request. The filing receipt reflects the date of filing, the name of the corporation, an extract of information provided in the Certificate of Incorporation and an accounting of fees paid. You may request that your Certificate of Status be returned to you by overnight delivery service by including a prepaid shipping label with your request. The corporation is required to keep correct and complete books and records of account and must keep minutes of the proceedings of its members, board of directors and executive committee, if any. The filing of the LLP Statement will annul the revocation of the registration. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. Any Certificate of Status or status letter obtained from the New York Department of State will reflect that the corporation or LLC is past due in the filing of its Biennial Statement. Overnight delivery service providers pick up outgoing packages from the Division of Corporations prior to the end of our business day. We do not provide these documents by fax. The corporation must also keep a record containing the names and addresses of all members, the number of capital certificates held by each member and the dates when they respectively became the owners of record thereof. A finding that the name is available is not an approval of the name by the Department of State and is not a determination that the proposed name satisfies any particular requirement of law.
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