The exception report is used to report any deviations from the stage plan, along with recommendations for corrective action. The main inputs are the Stage Plan and information in the Project Initiation Documentation. Any movement away from the direction and products agreed at the start of the management Get PRINCE2 Agile now with the OReilly learning platform. After all, a project does not take place in a vacuum, and I am talking here about issues and risks, and therefore the activity within controlling a stage called Capture and Examine Issues and Risks does exactly that. This involves identifying the start and end points of the stage and establishing clear targets and milestones for what needs to be achieved during this time. Espaol Plan The following are external content provided by or recommended by the author. Controlling a Stage in PRINCE2 is about managing the work of the Team Managers using Work Packages. Allrightsreserved. Your blog is very useful for those who want to know about Closing a project, and in this blog, you have explained a lot more about Closing. Today, many people are confused about DevOps training, but I feel that your blog will put an end to that dilemma. In this article, we will discuss the process of controlling a stage in Prince2 and how this helps to ensure the successful delivery of a project. A PRINCE2 Agile stage contains one or more releases, and each release contains one or more iterations (Sprints in Scrum). But, as we know, life is not like that. The project manager will be updating the issue report and stage plan. But often, the corrective action that needs to be taken, is that of a specialist nature and will therefore involve the specialist team in which case this may mean authorizing a new work package or modifying an existing one to include these extra steps. Authorize a Work Package Assign and agree with the Team Manager. Whether it is estimating, the outside world changing in some way, or issues and risks have cropped up, it may well be that the project manager can see that the stage and/or project are not going to be completed within tolerances. The first step in controlling this stage is to define the stage boundaries. CSM, CSPO, CSD, CSP, A-CSPO, A-CSM are registered trademarks of Scrum Alliance. PRINCE2 is a widely recognised methodology that can be applied to any project within any sector or industry. All Rights Reserved. That's why stages are not considered the same as any of those concepts. fr The . The "Controlling a Stage Process" is the stage in which the Project Manager assigns and monitors the project work to keep the project progress within the tolerances (stage and project) through corrective actions (if needed). The project manager must focus on the six performance parameters within PRINCE2: time, cost, quality, benefits, risk, and scope. Attention is focused on the delivery of the products. Theyre focusing on the wider picture. Step four and step five are to check for any new or revised risks again looking at the stage plan project plan and business case and checking for issue impacts. Attribution-NonCommercial-ShareAlike 4.0 International. IIBA, the IIBA logo, BABOK, and Business Analysis Body of Knowledge are registered trademarks owned by the International Institute of Business Analysis. 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The Controlling a Stage Process, PRINCE2 Practitioner Personal Coaching Program, Bite-Sized PRINCE2 (PRojectsINaControlledEnvironment). A PRINCE2 Project is planned, monitored and controlled on a stage-by-stage basis. This wiki is developed and managed by an accredited trainer, independent of AXELOS. The C ontrolling a Stage process assigns the work within a work package to the specialist team. DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Send Checkpoints Reports (Managing Product Delivery process). Step two is then estimating the remaining work and work packages. To keep the business case under constant review. The stage plan is then developed, which outlines the activities and resources required to meet these targets and milestones. The above diagram shows you issues, problems, concerns, requests for change, and off-specification, the risks (which might be existing risks or new risks or risks that have been modified), and all of these start their life in the activity called Capture and Examine Issues and Risks. 19 Controlling a stage 19.1 PRINCE2 guidance on controlling a stage The purpose of the controlling a stage process is to assign work to be done, monitor such work, deal with issues, report progress to the project board, and take corrective actions to ensure that the management stage remains within tolerance. This involves identifying and assessing potential changes, determining the impact of these changes, and implementing a change control process to manage and control any changes that are approved. KnowledgeHut is a Bronze Licensed Training Organization of Kanban University. We'll help you find it Search 1. So, heres where a new issue might be raised by just about anyone and both issues and risks can be captured in a formal or informal way. Based on this arrangement, the Controlling a Stage process wont have much differences with the original process. Probably center-stage, pardon the pun, is the Controlling a Stage process and in particular, the way in which corrective action is taken which normally involves risks and issues i.e., the Risk Theme and the Change Theme. Italiano. DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Project assurance is part of the project board, if you recall would they be there to review any or all of the above to give an independent audit of such documents. This involves ensuring that the deliverables produced during the stage meet the required standards and are fit for purpose. Thank you for providing these details! Comparision of PRINCE2 Foundation eLearning Courses. This whole sequence of activities is again repeated for each stage in the project. The activities used in the Controlling a Stage process are: Fully compliant with the current PRINCE2 2023 Syllabus. PRINCE2 Themes are used and often play quite a central role within some of the PRINCE2 Processes probably center-stage, pardon the pun, is the Controlling a Stage process and in particular, the way in which corrective action is taken which normally involves risks and issues i.e., the Risk Theme and the Change Theme.Want to learn more? This is where PRINCE2 uses controls such as the Issue Report, Exception Reports and Exception Plans to control situations as the arise and PRINCE2 has well defined activities to capture, analyze and, if required, escalate the unplanned to the next level of management. Further, GARP is not responsible for any fees or costs paid by the user. Italiano Key Terms in Prince 2 4. All types need to be considered, so in the plan here, you are choosing which is the best response to use for each individual risk. Its not a detailed report it shouldnt take a week to write! This is (and will be) a work in progress: More details will be added in the future, depending on the feedback. We do this by authorizing Work Packages for the Team Managers. COBIT is aregisteredtrademarkof Information Systems Audit and Control Association (ISACA). Create or update all CS management products. Business Case In order for a project manager to remain in control of a stage, s/he must know what is happening in that stage at all times. It also includes giving regular highlight reports to the project board on the progress of the stage, assessing and dealing with issues and risks, and taking corrective action if required. The Controlling a Stageprocess assigns the work within a work package to the specialist team. To deliver the products for the stage to the agreed quality within agreed cost and time and achieve the defined benefits. Each Work Package would describe multiple releases and iterations, and would be broken down and elaborated into release plans and iteration plans based on the Agile framework in use at the delivery level. Other languages: Written by Frank Turley (his LinkedIn profile). You could be using various progress evaluation techniques which I do not intend to discuss any further in this article. Again, when we assess the impact of issues, we dont just look at the plans, we also look at the business case to see what the impact on that would be with regard to this specific issue. Download the free PRINCE2 Process Model. Once we have had stage authorization from the Project Board we can start to hand out work to the Team Managers. Experience Outcome-Based Immersive Learning, Get Trained by a Stellar Pool of Industry Experts. The specialist team will execute the work package and create the products. Well, that too would be an input of an actual, so here is a completed work package and its being received by the project manager.Be clear, they are not returning the work package document per se, they are actually advising the project manager that all the products within the work package have been created, have passed their quality check, and have been approved. PMP is a registered mark of the Project Management Institute, Inc. CAPM is a registered mark of the Project Management Institute, Inc. PMI-ACP is a registered mark of the Project Management Institute, Inc. PMI-RMP is a registered mark of the Project Management Institute, Inc. PMI-PBA is a registered mark of the Project Management Institute, Inc. PgMP is a registered mark of the Project Management Institute, Inc. PfMP is a registered mark of the Project Management Institute, Inc. KnowledgeHut Solutions Pvt. This process covers the what and when of the Project Managers work during a delivery stage. PRINCE2 is a process-based, easily tailored and scalable method for managing European and global projects. PRINCE2 and PRINCE2 Agile are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. Well, heres where corrective action comes into play. The PRINCE2 Controlling a Stage Process can be confusing for those who are preparing for their PRINCE2 Practitioner exam -- There are of course seven process. The first step is in two parts, identify the risk context, which project objectives are at risk, and how that relates to the delivery approach (for example, agile). 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PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc. Let us start with the easy ones first as laid down by the project board, the project manager will need to report highlights regularly by issuing them with a highlight report and it may also go to other senior stakeholders.Having reviewed the stage status, the project manager might realize it is time to issue the next work package or work packages so those would now be given out. That's how confident we are :), __CONFIG_colors_palette__{"active_palette":0,"config":{"colors":{"f3080":{"name":"Main Accent","parent":-1},"f2bba":{"name":"Main Light 10","parent":"f3080"},"trewq":{"name":"Main Light 30","parent":"f3080"},"poiuy":{"name":"Main Light 80","parent":"f3080"},"f83d7":{"name":"Main Light 80","parent":"f3080"},"frty6":{"name":"Main Light 45","parent":"f3080"},"flktr":{"name":"Main Light 80","parent":"f3080"}},"gradients":[]},"palettes":[{"name":"Default","value":{"colors":{"f3080":{"val":"var(--tcb-skin-color-0)"},"f2bba":{"val":"rgba(47, 138, 228, 0.5)","hsl_parent_dependency":{"h":210,"l":0.54,"s":0.77}},"trewq":{"val":"rgba(47, 138, 228, 0.7)","hsl_parent_dependency":{"h":210,"l":0.54,"s":0.77}},"poiuy":{"val":"rgba(47, 138, 228, 0.35)","hsl_parent_dependency":{"h":210,"l":0.54,"s":0.77}},"f83d7":{"val":"rgba(47, 138, 228, 0.4)","hsl_parent_dependency":{"h":210,"l":0.54,"s":0.77}},"frty6":{"val":"rgba(47, 138, 228, 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Practitioner Personal Coaching Program, Bite-Sized PRINCE2 (PRojectsINaControlledEnvironment). and the Have a high-level Project Plan for the whole project and a very detailed Stage Plan. es EMPII Group BV, Philipssite 5, box 1, 3001 Leuven, Belgium. If any deviations from the stage plan are identified, you work with the project manager to take corrective action to ensure that the project remains on track. TOGAF is a registered trademark of The Open Group in the United States and other countries. ru It may just be due to external influences market forces are one example. Step three is again looking at the issue register, assess the severity and priority of each issue, and step four assesses the impact. The A PRINCE2 Project is planned, monitored and controlled on a stage-by-stage basis. Allrightsreserved. Or, in PRINCE2 terms, to ask: are we still within tolerance and can I continue to manage this stage without escalation? PRINCE2s Controlling a Stage process provides a list of activities, inputs and outputs to do this successfully. Get Illustrating PRINCE2 - Project Management in Real Terms now with the O'Reilly learning platform. I will be talking about this in just a moment. Now if a project goes exactly to plan then the issue and receipt of work packages makes it all sound simple. Nothing contained herein constitutes any representation, solicitation, recommendation, promotion or advertisement on behalf of KnowledgeHut and / or its Affiliates (including but not limited to its subsidiaries, associates, employees, directors, key managerial personnel, consultants, trainers, advisors). Nederlands When learning PRINCE2, for all the right reasons, you are taught specific sections, one at a time. KnowledgeHut is a Registered Education Partner (REP) of the DevOps Institute (DOI). Now, let's consider a real example of controlling a stage in the Prince2 methodology. Progress information is more informal and pull-based; e.g., with, Controls are simpler and usually based on basic calculations on the backlogs, The delivery level has relatively more authority in the. it This process describes the monitoring and control activities of the Project Manager involved in ensuring that a stage stays on course and reacts to unexpected events. I will leave this slide with one final point and thats to remind you again that taking any form of corrective action in a project may indeed have little to do with issues or risks. Controlling a PRINCE2 Stage May 3, 2023 By Dave Litten Controlling a PRINCE2 Stage - how to apply this process? A Work Package includes information such as the joint agreements on timescales and costs, the tolerances set by the Project Manager, reporting arrangements, problem handling and escalation procedures, as well as copies of the relevant Product Descriptions. Another key aspect of controlling this stage is the use of quality management techniques. Taking corrective action is as you know part of the Controlling a Stage process and it is those actions you need to take so that you keep the project and the stage on plan. Capture and examine issues & risks Categorizing and assess impact. Take OReilly with you and learn anywhere, anytime on your phone and tablet. Please write a blog like this in the future. The project manager may be able to do that themselves if it is within their authority, or it may need to be escalated up to the project board. running around doing the day to day busy work (the Team Managers), one of them is always standing on its back legs; watching, checking, scanning the horizon for signs of danger. es Remember you are reviewing the management stage status, determining where are we, and what the real status is right now. Espaol Once we have had stage authorization from the Project Board we can start to hand out work to the Team Managers. Quality Theme 9. EMPII Group BV, Philipssite 5, box 1, 3001 Leuven, Belgium. Another important aspect is that the Business Case should be reviewed throughout the stage, and any situations that may impact the Business Case should be dealt with by the project manager if appropriate or escalated to the project board. So, I have to break that loop somewhere and in my simplified diagram, Ive done it as you can see at the point where the project manager regularly reviews the status of one or more work packages. Hi, this is Dave Litten from Projex Academy, and this video is in response to confusion that can occur for those who are preparing for their PRINCE2 Practitioner exam in particular, the PRINCE2 Controlling a Stage Process. Each process is defined with its key inputs and outputs together with the specific objectives to be achieved and activities to be carried out. You then need to assess the issue and conduct some form of impact analysis. Youre the Project Manager and the next Stage of your PRINCE2 project has just been approved. The PMI Premier Authorized Training Partner logo is a registered mark of the Project Management Institute, Inc. PMBOK is a registered mark of the Project Management Institute, Inc. ITIL, PRINCE2, PRINCE2 Agile,AgileSHIFT are registered trademarks of AXELOS Limited, used under permission of AXELOS Limited. Allow the project to be divided into a number of manageable chunks. However, it could also be a request for change or an off-specification.Again, I do not wish to go into any more detail about those now, however, you will probably recognize this diagram as it shows the five steps: If you are managing any type of issue, first capture it, then assess it, then look at different options for managing it, and recommend the best one.