Cards: Content cards, people cards, product cards. In the big picture, finding patterns and componentizing them is the process. Version numbers are also helpful on libraries as a whole if you are ahead or behind the documentation and the code. Logical grouping helps maintain a clean and organized workspace, allowing you to work more efficiently. 3. The project I work on has a lot of graphics and icons, and while they could go into the aforementioned components + style file, I prefer to keep them separate for two reasons. Figma's auto-layout feature allows you to create flexible designs that adapt to different screen sizes and orientations. Its also the key to alignment, not only within your team, but also with your cross-functional partners. Finally, I would number these screens to work as a book when I exported them to Zeplin. Before creating the template, I reviewed files that the team members had imported from Sketch and native Figma files. For example,Figma! In addition, it will help developers from the development team in the design-to-development handoff.Here are some of the tips I shared in the article. I was trying to number my frames. There are endless options here, and you can add as much as you need to keep teammates and stakeholders informed. Imagine this case, One designer may be on vacation, and the product they work on needs an urgent update. The pro with this system is you can very easily communicate complex variables. In some companies, the DesignOps designers can help with this task. In Files you can specify whether they are WIP, done or any other status. On the one hand, they dont add anything that the label cant already tell you, and they can be a mission to add. Were just having fun at this stage, so you dont need to pay too much attention to our layer naming or structure. If you found this article helpful and want to dive deeper into Figma-related topics, we recommend checking out these other blog posts: Figma Clickable Prototype: A Powerful Tool for Designers, 8 Figma Plugins Everyone Should Know About, The Most Effective Way to Organize your Figma Prototyping. 2. In addition, it can slow down the implementation process. Give permission only to the people that need it. Setting up your pages correctly in a file can help you get over the fear of a blank canvas. That way, all the information about the product is located in one place, and it is easy to find the information. A step above the product configuration, you can use the Teams to display all your products and Projects for features here. In the example, the project name is sufficient. Here, I think we should only give edit permission to designers who work on the project. Give them a name. Here's how to organize the information in your design files well. Because its not magic and no one solution works for everyone, youve got to invest some time and effort to figure out what works for your team. The first is correctly setting up the thumbnail cover and file name. You could also split the teams by platforms (Product A- iOS, Product A - Web) if it helps you. Let's see how to get you on track to organize your Figma properly, so you can focus on your work and (hopefully) leave the mess behind you once and for all. If you know a better way, please share it with us in the comments. Anyone with can edit access in a team can create files and projects Projects Projects allow you to group your related design files together in a single space, like a folder in a file system. Heres a template to get youstarted. Because we're always looking for the best solution, we move and restructure flows and pages a lot. These are the once-off emailers, or the mockup for a presentation, or the invite for the office party that you really dont want to go to, but because you have made the invite you cant claim you didnt know about it. First off, to make sure everyone is on the same page, it's worth defining how Figma is structured, what particular terms mean, and how this differs across their different plans. Keeping your Figma files organized is essential. It is possible to semi-automate it is by using find and replace, and I will explain how to do it with a button. The icons and graphics folder contains the following: Icons: Small icons, and graphic/big icons Graphics: Illustrations, and splash screen illustrations Archive: Icons and graphics that are no longer in use. Use your pages like categories, and fill in your components in artboards to have a clear overview. How do you organize your Figma files when designing on a product team? Here is what it could look like: As mentioned a couple of times before, emojis are a great shorthand to use alongside names to give people a heads-up view of status. I couldnt tell from my files what was live on the site and what wasnt. First up, we have the way that files are organized. You need to go artboard by artboard and figure out the main components. The team details frame provides information about the project team. If you want some extra level of categorization, we found that using an emoji legend helped to give people a 'heads up' view of where the file was at. The consequences can be time-consuming and frustrating. Keep your components apart from your projects, as well as your styles. Device-type emojis can be used on pages next to the state to indicate what platform you are designing for. Figma can be integrated with popular project management tools like Trello, Asana, and Jira, allowing you to streamline your design workflow and keep your team on the same page. There was a talk about organizing files for handoff, it was great. Wait, wait, wait. In order to maintain consistency and efficiency, this makes sense as a collective process either once per month, or once per quarter if you have a larger team with lots of moving parts. A flow is where your research, discovery, design, and prototypes are made. Page structure: Hero, filters, top nav, footer. It is a great way to make your design files and projects visual, but do not overuse them. I am in eLearning and have the following template files: So, usually, this would be a flow, but I just find I use these pages far too often for them to live there. Group related layers together to make it easier to locate and modify specific elements in your design. If you're on thenext tier downin Figma, then the above model is harder to manage, as you don't have a central place to manage all of your Teams. So, I am in two minds about having non-status emojis. You can then use the projects to specify what is WIP, in development and production. Organizing files inFigmafor your whole design team can quickly become messy, complicated, and a real struggle. Navigation: Buttons, links, tabs, accordions, pagination, and progress indicators. Looking for a jumping off point? In this case, I've found having two projects per squad, one 'work in progress' project and one 'in development' project works really well. Organizing your files is a Sisyphean task. Designers on the team often need to reference anothers file to find something related to what they are designing. You know the drill. Good file organization is not only helpful for stakeholders, but for the wonderful developers who will build your ideas. You can also use the Plugin Similayer to do this step. Figma is a great design tool that offers a lot of features and benefits for both designers and teams. One of the biggest points of potential grief, on both the Figma and zeroheight sides, comes with large file sizes. I hope this helps, best of luck! Why? Solutions: Split up large files into smaller files: create new files for each page in your current file. You can see in this screenshot that frames are organized by platform, with mobile at the top and desktop underneath. Back in the day, I would send developers my beautifully laid out component designs in Zeplin. Note: I thought all of the developers I worked with had a Figma account and used the inspect mode. In March of 2022, my UX team fully migrated over to Figma, and the opportunity arose to establish a project template for the team. Therefore, there comes a need to name them in a way that makes sense to . If youre familiar with design tokens, this is the level were talking about. Once your teams and projects are set up for success, you can create a file structure thatll make your design process feel as smooth as butter. Tackling this earlier might mean that you have to re-organize each time you iterate, which can be messy and frustrating. This can either be as simple as a traffic light system that says whether a component is Not in code In development Live or Out of date/deprecated, or could include the version number, aligned with the versioning system you use for your documentation and code. If you're using the free version of Figma, there's not much you can do from an organization or design system point of view. Use icons and status labels that make sense for your teams workflow. Seriously! For a deep dive into component organization and usage, check out the articles "Mastering Figma Components: A Practical Guide" and "Empower your Designs with Components in Figma.". Easy to understandDesigners and developers come and go. Lets say you have a button that is not componentized. What if we wanted to borrow something from each of these concepts? First, consider how much you need to be describing or communicating with layers in the first place. The white header is for when you need to show how interaction works or if you want to display hidden content such as items in a dropdown menu. These will likely be your base brand styles. Personally, I think this approach works really well if you have more than 5 or 6 squads working on your product. For example, in this instance youd create a branch named TWIG-812 Form fields. Talk to the team and get agreement on the file browser structure before building it. This would also happen in your Ready for development page. Designers using the file will replace the title Design 1 with their desired name. There are of course exceptions to the rule, though! For this page template, add a default emoji status (from the list of status emojis created on the cover page) in front of the page label (in the left sidebar). Learning Hub Home / Guides / Structure your design system / How to organize your Figma files for your design system / How to organize your Figma files for your design system. Because of that, its so important to give each design file a clear name. That way, you can make many changes in one click. Ultimately, you might decide where platform designs live by thinking about the handoff process. Structure In the Assetspanel, you will have access to the following components: Local Components: Components you created in this file. which form chaos and block them from quickly finding the info or assets they need right now. This larger file (or files) should live in a separate project, and you can then move smaller files into an Archive project to keep file management as clean as possible, as we covered in the projects section. The purpose of this article was to share with you what you should do when you work on a file that doesnt have color style, typography styles, and components. Using Figmas component description field, you can meet these techniques in the middle and satisfy both design and engineering teams. Organize your canvas with labeled sections to group related ideas and guide collaborators through your file. Jun 14, 2022 -- Why Create a Template? Generally speaking, you should optimize your design files for speed, comprehension, and collaboration. Next, give the branch a name, and then click on the Create button: As you can imagine, maintaining branches could prove to be difficult if there are many of them, which isn't uncommon in large teams. Not only will editing your design files in Figma be a nightmare, but you'll also run into problems on the zeroheight side when our servers try and keep your files in sync. You can make a design system for a small product in a single file. So, I tend to overcompensate by over organizing my files then lose steam as time goes on. You could invite your developers into a branch as viewers, or even embed the branch into your project management software tobrowse. If using external plugins to improve efficiency is an option for you, keep in mind - the simpler your Figma files are to use, the better. In this blog post, we've discussed various Figma file structure best practices that can help you create a more efficient and organized design workflow. Finally, the starter plan. The easiest way to do this is to cascade your libraries down. This is particularly true for layers and component names. I promise you Im not cheating here, this is a legitimate approach for teams (or individuals) that dont need to rely on the layers to communicate their design decisions. Remember to make it easy for collaborators and viewers of the file to navigate and quickly find what they need. Organize the different client projects with the Projects feature and if you feel you're missing some hierarchy, well, maybe your client needs their own Organization plan and to stop using your plan. The project I work on, like most others, has a main template made up of multiple components that change depending on the situation. But when collaboration is at the heart of your design process, the way we communicate to other team memberswhether thats through organization or namingcan help us work more smoothly and efficiently. Some people dont like this method as there is no permanent record of the work that was done (i.e. This frame is a container for each of your designs flow or scenario. One of the significant challenges with any structure, no matter the tool, is knowing the design process: which design files are in progress, which ones are explorations or tests, which ones are outdated or deprecated and which ones actually reflect the final product. To do so, you need to use plugins from the Figma community and other features that can accelerate the process. *There isnt a tablet emoji (lame), so I use a phone with an arrow. Keep it simple and do not make things too complicated in terms of naming, plugins, or readability. This guide can be shared with your team and used as a reference for maintaining brand identity throughout your designs. A dedicated component library helps you store, manage, and update your design elements in a centralized location. When it comes to design in Figma, you have the option to create your design on a single page and stack all your UI elements in a single area, or you can use pages to divide items to make your design clear and less saturated. Things get more complicated if your team is big and works on more than one product. When exploring your ideas, label them with the exploration header (black bar). Having a project for each client allows you to easily keep . Instead of working 5 seconds, they can work more than 20min to make the change. Easy to maintainIf a system isnt easy to maintain no one will maintain it. Free expertly crafted files you can duplicate, remix, and use. When creating a new file, you may want to structure your different pages to keep everything nice and neat especially if you work in a team. This is also an excellent way to get more visual consistency, and it's easier to read. Consistent naming helps team members quickly locate specific assets, understand their purpose, and avoid miscommunication. Because this is still very scrappy, we dont need to be concerned about naming or even using particular elements (maybe a rectangle is fine forabutton!). To learn more about organizing files and the Figma environment, check out these two articles I wrote. This means that if you spot an opportunity to split files into smaller, more nimble ones,goahead! Likewise, TE-SC-ED-CO could be about a teacher editing a course for their school. The organization will assist UI, UX, and product designers during the design process. Because you can have multiple design files in each project, this means that there's space for everyone to work in the open, and it's really easy for anyone coming in to know what to expect when looking in each project space. For others, it may just be product design and marketing. Then next, you have molecules that are made up of atoms. When I was first given the reigns to create my library, I wanted to have the most beautiful and comprehensive documentation that ever existed. File management File browser Guide to files and projects Who can use this feature Supported on any team or plan. The Libraries are the master files, and the flows feed off them vampires . Related: Atomic Design: Building Scalable Design Systems. These types of files are published so that flows can use them. This is why having a clear structure on your components page matters. One more thing to consider is editing permission. Some of my main pages are: Landing page, account settings page, search page, profile page, and performance (404, site down, loading screen, etc.). Use thumbnails to display information, status, or any other additional information useful for your team. For example, you can see many colors and typographic styles; everything is not built with components. Next, I showed you three steps to organize your file. Now all the colors in the File will be connected to a style. A good idea is to hold a workshop about that. Tips for organizing projects Best practices for managing file organization Team, project, and file organization The way you structure and present work can make or break your ability to map towards broader goals, stay on the same page, and even know where to find the latest version of a design. Working organized with components, colors, and typography styles means you work professionally. These are created using a series of hyphens in the name of the pagesimple, buteffective! Figma's version history feature allows you to track changes made to your files over time. Principal UX Designer. However, if you're starting to have a lot of products, you might consider having an external library for styles only (eg. While its tempting (and often convenient) to include an entire product within one file, try to keep files as small and nimble as possible. And you can confuse codes, like does ED mean educator or edit? Integrate with Figma, Sketch, Adobe XD, and other tools your team uses. In the modal, only sections you have marked as favorites will appear. File covers are more than just an aesthetic. These are technical approaches, and are best handled once your components are in the correct Figma library, in a production-ready state. To help you find them faster, you can mark these files as favorites, so they show up at the top of the tree, and youll find them easily. It still gives me nightmares today. Not only will this make your design files faster and help your design team make simpler iterations, but this should also make the working environment a lot easier to use, as folks will only have to switch on the asset libraries they're using on their projects and prototypes. You can use the technique I show for creating typography styles. Best practices for managing file organization, If you usually carry out a lot of image-heavy research, keep this inside a separate file. People consider it when you communicate it. Thats one step closer to the fun partactually designing interfaces inFigma. If this is your workflow and you have a larger file, make sure to create a new file or branch for every feature update. If you want, you can reduce the number of styles. The design system part should include all the libraries that are public to the designers and also files for testing and archiving. You should understand the mindset and adapt it to your needs. ), Designs are done and ready to be shipped: . The page status legend frame contains emoji icons with status labels for reference. Its not always the case; sometimes, were working on a chaotic file because the other designer hasnt worked in a clean environment. With a little effort and agreement within the team, you can keep your Figma files browser tidy and easy to navigate. Frames in Figma can help you structure your designs more effectively. Contributing writer for Geek Culture, UX Collective, Bootcamp, Design + Sketch. In this episode of FigmaFridays, our Head of UX Kati Presley gives you a super-fast tutorial on how to. You can move files between teams and sections by: 2. This is where you should think about how easy it is for someone to digest your ideas and iterate on them. By organizing your projects in this way, you can maintain a clear workflow and ensure that all team members understand the current project status. Then lastly you have templates that are made up of components. Starting at the top, if you have a small product and/or a simple organization team structure, put in styles and components used universally across all teams, prototypes, and platforms. When we work on a large team, we must build a clear and concise process that everyone can follow. Keep in mind, helping your users find the suitable component should be straightforward. If everything is organized well, another designer can open Figma, find the file, and design a solution. Link to a grouping of designs. Here are some pages that you can add to your file template: Status emojis in page names help you and your team to tell what stage of the design your projects are in. Name this page. In the example, the team roles include a product manager, product owner, UX researcher, and slack channels related to this project. If it is not the case in your team, talk with them and try to build clear guidelines for the team. For example, a file (or branch!) However, if you are part of a new small team or start-up, this will hopefully help you put the structure in place to build out your first projects. Cover images are great for making files for discoverable. Use our Figma file template to start your documentation design file; Organizing your documentation will benefit your design system by saving you time, engaging your team to collaborate in a more organized way and bringing more consistency to your documentation. This approach helps you maintain a clean and organized workspace, making it easy for team members to navigate and locate specific assets. Separating your files into these three types helps you keep a sense of order and structure within your files. The variations feature is the first thing I show anyone I am trying to convert to using Figma. Cut and paste your old design items beneath a date header, and of course, change the date to the day you pasted it on the page. How should you handle screen organization? An alternative system is to use shortcodes to describe what part of the product you are in. Therefore, every designer will see whats in the file right away. It's an excellent way to have exactly what fits your needs and control the evolution and maintenance. These are most likely your main projects. Let me show you how to overcome it and clean up your files to work more easily and efficiently. Design projects can be complex, involving multiple stakeholders, design iterations, and assets. In a design team, youre likely to have another designer working on the file one day. There are some ways you can organize your Figma set up to help make this easier for people within your org.
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